Careers at Federation University

Federation University Australia is an equal opportunity employer that values diversity and inclusion.

As part of this, our employment practices include the provision of reasonable adjustments/flexible working arrangements as required, particularly for staff with disability or carer responsibilities.

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Executive Coordinator

Job no: 851941
Campus: Mt Helen Campus
Categories: Professional/General
School/Area: Secretariat & VCO Support

  • Office of the Vice-Chancellor – Ballarat Campus
  • Full-time, continuing appointment
  • HEW 7 - $90,899 p.a. plus up to 17% superannuation

About the role

You will be responsible for ensuring the efficient and effective running and operations of the Vice-Chancellor’s Office (VCO), including leading and coordinating the administrative support team and services that underpin the VCO.

You will:

  • proactively plan the Vice-Chancellor’s engagements for the year ahead;
  • provide a confidential and high-level executive support service to the Vice-Chancellor and Director, Strategy and Office of the Vice-Chancellor; and
  • manage, develop and support the VCO Support Team to achieve their workplace objectives.

About Federation University

At Federation University, we are driven to make a real difference to the lives of every student, and to the communities we serve.

Across our University and TAFE campuses in Ballarat, Berwick, Brisbane, Gippsland, and the Wimmera, we deliver world-class education and facilities. With the largest network of campuses across Victoria, as well as a growing Brisbane base, we are uniquely positioned to provide pathways from vocational education and skills training at Federation TAFE through to higher education.

Federation University’s Strategic Plan 2021-2025 outlines our ambition to be Australia’s leading regional university. Our University and TAFE provide integrated lifelong learning, skills, and impactful research enabling people and communities to prosper locally, regionally, and globally.

We are the number one ranked university in Australia for First Generation Student Enrolments (Good Universities Guide 2022). Along with top rankings in Victoria around student support, social equity, skills and employment.

About you

You will possess proven management experience and organisational ability in an environment committed to providing a high level of customer service, with the proven ability to communicate clearly, effectively and professionally with a diverse range of internal and external stakeholders.

You will possess:

  • highly developed planning and organisational skills, with experience managing concurrent complex tasks;
  • experience and expertise in the provision of high-level executive support in a fast-paced and unpredictable environment;
  • ability to manage and support staff in achieving quality and timely outcomes; and
  • commitment to continuous improvement and innovation, including the capacity to introduce digital solutions to improve work practices.

How to apply

Please apply by Sunday, 29 January 2023.

Applicants are required to submit a resume and response to key selection criteria

To view the position description, please click here: 851941.pdf

If you are experiencing technical difficulties with your application, please email the Recruitment team or phone 03 5327 9756.  Our position descriptions also list a contact person for job specific enquiries.

A workplace for remarkable people

For 150 years we have been reaching out to new communities, steadily building a generation of independent thinkers united in the knowledge that they are greater together.
We are committed to attracting, retaining and developing the best talent in the regions in which we operate. From our academic and research staff to those working in student experience, we are all part of a collaborative culture that inspires the highest levels of excellence, innovation, integrity and respect. We are proud of our SAGE Athena SWAN Bronze accreditation in 2019 for recognising our commitment to advancing the careers of women, trans and gender diverse individuals in STEM disciplines in higher education and research.

At Federation University Australia we value diversity, embrace difference and nurture a connected, safe and respectful community. We strongly encourage applications from Aboriginal and Torres Strait Islander people and people of all cultures, abilities, sexualities and genders. Should you require additional support please email Organisational Development and Diversity.

Find out more about our Aboriginal and Torres Islander Employment Strategy. For support or queries relating to Aboriginal and Torres Strait Islander employment please email Organisational Development and Diversity.

What we offer

We foster a positive culture shaped by our values of inclusion, innovation, excellence, empowerment and collaboration as outlined in Federation’s Living Values Charter.

You will be able to take advantage of our UniSports Health and Fitness Centre in Mt Helen, in addition to benefits such as purchased leave, annualised hours, flexible work options, salary sacrificing options, on-campus childcare (Mt Helen and Gippsland), discounted private health insurance, affordable parking, wellness programs, professional development programs and many other benefits. For further information visit our LinkedIn Life page or our leave and work-life balance webpage.

For more information on a career with us, please visit our website or let our staff tell you more.

Advertised: AUS Eastern Daylight Time
Applications close: AUS Eastern Daylight Time

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