Careers at Federation University

Federation University Australia is an equal opportunity employer that values diversity and inclusion.

As part of this, our employment practices include the provision of reasonable adjustments/flexible working arrangements as required, particularly for staff with disability or carer responsibilities.

Federation University Australia is taking all necessary precautions to protect our students, employees and prospective candidates throughout our response to the COVID-19 pandemic.

If you have any concerns, please contact our Human Resources team on (03) 5327 9756.

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Executive Assistant to the Vice-Chancellor and President

Job no: 850431
Campus: Mt Helen Campus
Categories: Professional/General
School/Area: Secretariat & VCO Support

  • Office of the Vice-Chancellor – Ballarat
  • Full-time, continuing appointment
  • HEW 6 - $81,484 p.a. plus 17% superannuation

The Executive Assistant to the Vice-Chancellor is responsible for providing outstanding professional administrative and operational support to the Vice-Chancellor and the Vice-Chancellor’s senior leadership team.

About the role
This multi-faceted role involves diverse duties which will require excellent interpersonal communication, organisational and time management skills. Working in a fast-paced environment, you will use your comprehensive organisational skills and initiative to organise and coordinate the activities of the Vice-Chancellor and interactions including with national and international external bodies.

You will be responsible for extensive diary and email management with minimal direction, and organising a range of high-profile meetings and events (internal and external), as well as preparing correspondence, agendas, briefs, documents, minutes, submissions and reports, as directed by the Vice-Chancellor.

The nature, diversity and scope of responsibility require the frequent use of discretion, initiative and independent judgement.

About you
To be considered for this role, you must have exceptional interpersonal and communication skills, a commitment to a team approach, and demonstrated success as an Executive Assistant at a similar level and environment.
For further information regarding the key selection criteria for this position, please review the position description.

Please note that applications will be prioritised for those with current working rights in Australia and who are not affected by travel restrictions. Please see the latest updates to Australia’s immigration and border arrangements during the COVID-19 (Coronavirus) outbreak:

How to apply
Please apply by Sunday, 16 May 2021.

Applicants are required to submit a suitability statement (not to exceed two pages) identifying alignment to the key responsibilities and selection criteria for the position, in addition to a resume, to view the Position Description, please click here: Download File 850431.pdf

If you are experiencing technical difficulties with your application, please contact the Recruitment team via email or on 03 5327 9756. Our position descriptions also list a contact person for job specific enquiries.

At Federation University Australia we value diversity, embrace difference and nurture a connected, safe and respectful community. We strongly encourage applications from Aboriginal and Torres Strait Islander people and people of all cultures, abilities, sexualities and genders. Should you require additional support please contact please contact Elizabeth Spark, Diversity and Inclusion Partner via email.
To find out more about our Aboriginal and Torres Islander Employment Strategy, please click here. For support or queries relating to Aboriginal and Torres Strait Islander employment please contact Lisa Pickering, Manager, Organisational Development and Diversity via email.

What we offer
You will be able to take advantage of our UniSports Health and Fitness Centre in Mt Helen, in addition to benefits such as purchased leave, annualised hours, blended workforce options (work from home flexibility), salary sacrificing options, on-campus childcare (Mt Helen and Gippsland), discounted private health insurance, affordable parking, wellness programs, professional development programs and many other benefits. For further information, please visit our website.

For more information on a career with us, please visit our website or let our staff tell you more.

Advertised: AUS Eastern Standard Time
Applications close: AUS Eastern Standard Time

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